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7 Everyday Tasks Professional Bookkeeping Services Do

Accounting, BookKeeping, Business Planning, Payroll

A bookkeeper can be a job within a company or it can be something that is outsourced to a third party. No matter what, a bookkeeper is likely to have a long list of duties that range from simplistic and quick to lengthy and complex. Often, the bookkeeper will need to use tools to automate certain processes and eliminate the risk of human error.

Sometimes, a bookkeeper will also be an accountant, allowing them to cover even more skills and tasks. No matter what, your bookkeeper ought to have business sense, work quickly but correctly, adapt to different forms of technology, have a finger on the pulse of changes to rules and regulations, and pay attention to detail.

Keep Track Of Bank Accounts

The most obvious task that a bookkeeper does is to keep track of financial accounts. This means ensuring that all transaction details are accurate. He or she will use accounting software to match transaction details, credit card statements, and other important documents.

This task is essential for bookkeepers because it provides the backbone for other tasks that he or she will carry out.

Advises In Budgeting Decisions

A bookkeeper will be there to help when business leaders are making budgeting decisions, especially those involving new projects or plans. He or she will be expected to not only know how the budget may impact the business but what changes in financials will mean for tax purposes.

Accounts Receivable Duties

Accounts receivable is an important thing for businesses to manage, and a bookkeeper can handle all of the intricacies. Your bookkeeper may be able to help in creating invoices, sending them to the appropriate parties, providing statements, and helping with collections for delinquent clients.

Once again, there are tools to help with this, but those tools need experienced oversight.

Help With Seasonal Flows

Having a long-term bookkeeper can help to plan for downtimes and slow periods. Some businesses are only busy during certain times of the year, and a bookkeeper can help plan for the leaner periods. Now, this isn’t something that they will be able to tell right away (even with accurate financial records, though they can help), but something that comes from experience and insight.

Prepare For Taxes – All Year Long

A bookkeeper can work with your tax preparation services to ensure that you are staying on the right side of the law all throughout the year. He or she can also help to plan for any taxes that may be new due to regulations.

Now, not all bookkeepers can do business taxes (but some can, like those at IC Quantum), but they need to have a working understanding of them.

Process Payroll

Bookkeepers can also be tasked with fulfilling payroll and other basic human resources functions. Sometimes they can help with the entire process and other times, they simply help with the taxation portion of payroll. The role will depend on the size of your team, how busy your human resources team is, and how many employees you have.

Keeping Track Of Bills

Now, every business has certain bills that they need to pay. From rent to internet access to the tools that you use to stay working. A bookkeeper can help to ensure that all of your bills are paid on time and in full. At the same time, you may expect them to audit bills to see if there is a way to streamline costs.

Need A Bookkeeper in South Africa? Contact Us Today

IC Quantum Accountants is registered with the South African Institute of Professional Accountants (SAIPA) as both an accounting practice and an Accredited Training Centre (ACT) for accounting trainees. At IC Quantum Accountants Hub (Pty) Ltd, we are committed to building long-term relationships with our clients by providing excellent client service and embracing high ethical standards.

If you need a bookkeeper in South Africa for any services, personal or business, give us a call today and we can schedule an appointment with you – +27 87 980 0000/+27 81 403 5948. You can also fill out the form below and we will contact you.

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What Our Clients Say...

"Our firm has been a long-term client with IC Quantum Accountants. We are thoroughly satisfied with the personalized client service they provide. IC Quantum Accountants is like having a staff person on call to assist with book-keeping, accounting and governance documentation. Always friendly and ready… Show More

"Our firm has been a long-term client with IC Quantum Accountants. We are thoroughly satisfied with the personalized client service they provide. IC Quantum Accountants is like having a staff person on call to assist with book-keeping, accounting and governance documentation. Always friendly and ready with the coffee whenever I drop by."  Show Less

Richard Zurba, Coordinator, IBG Global

“I have been a client of IC Quantum and Riaan Olendaal for as long as I can remember. They have provided tax services when I was a salaried employee and continued to do so after I have become a consultant and practicing advocate. Through the… Show More

“I have been a client of IC Quantum and Riaan Olendaal for as long as I can remember. They have provided tax services when I was a salaried employee and continued to do so after I have become a consultant and practicing advocate. Through the years, IC Quantum has provided objective advice and assistance to me and my business. Most enduring is that regardless of how big or small my problem, Riaan and his team always makes time to listen to me and to provide good solid advice.”  Show Less

Jan Augustyn, Advocate

“It is my pleasure to provide this letter of recommendation for IC Quantum Accountants with whom I have had a close professional relationship since 2017. As Commercial Manager at Sabicare, I’ve worked closely with the senior managers of IC Quantum, Riaan and Wilna Odendaal, over… Show More

“It is my pleasure to provide this letter of recommendation for IC Quantum Accountants with whom I have had a close professional relationship since 2017. As Commercial Manager at Sabicare, I’ve worked closely with the senior managers of IC Quantum, Riaan and Wilna Odendaal, over the past two and a half years. Since 2017 to date, IC Quantum has on a monthly basis, at the office of Sabicare, worked as accounting consultants. IC Quantum has assisted with the following matters: Roll out of new construction accounting software; Reviewing, implementation of changes and maintenance of internal policies and procedures; Calculation of provisional taxes; Complex VAT reconciliations; Liaising with SARS on behalf of Sabicare when necessary; Guidance and assistance with IT related matters. In all the above matters, I have found IC Quantum extremely competent, with sound knowledge and experience in all the above fields. They have not shied away for going that extra mile for the client, and their professional involvement in the duties of Sabicare’s personnel has contributed enormously to the capabilities and growth of Sabicare’s personnel. IC Quantum has trained and assisted Sabicare’s personnel not only in a professional manner, but has also over the course of two and a half years established a healthy work relationship with Sabicare employees. All our employees have immense respect for Riaan and Wilna, for whom they are and their reliable work ethics. Senior management of Sabicare can highly recommend IC Quantum’s valuable input to any business.”  Show Less

John Steyn, Commercial Manager, Sabicare

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